For any growing company it is very important that it manages the amount of documents growing along with its processes and functions. Scattered documents and data at various locations of the company get piled up and become difficult to identify when it is actually needed. In order to avoid such type of circumstances, it is recommended that companies improve their document management process. Improving data bank or the document management system is a series of process and result of combined efforts. It needs to be extracted, collated, converted, aligned, updated, managed and then maintained. Instead of spending the valuable time of their in-house team, almost all the companies outsource document management services to external vendors.